Lead Roles Descriptions

Send out application for art and theme camp participation
Review applications and select art and camps to be placed at the event
Create placement map for art and camps
Liaise with artists and camps as to questions regarding space and power requirements, etc
Liaise with producer(s), and permitting lead re fire permit requirements for art with fire components

Use theme as inspiration for décor
Source and create décor for the space (with volunteers)
Oversee and lead décor set up on day of event
Track and submit décor expenses
Liaise with signage, sound and door as to requirements, and with art placement as to space and layout
Track and submit expenses within budget
Lighting: procure and place lighting in coordination with Power Lead

Organize volunteer groups to check in ticket holders with wrist bands, answer questions (where things are, rules for event, etc)
Set up and decorate ticketing area on event day, including lighting
Track and submit expenses within budget

- Organize group of trained volunteers for fire tech safety for fire show
- Source and purchase any materials needed
- Liaise with producer(s), and permitting lead re fire permit requirements
- Create fire safety plan (updating the previous year’s)
- Track and submit expenses within budget

Organize acculturation activities at event
Source and purchase materials needed
Liaise with comms and signage as to pre-event messaging/at event signage requirements
Track and submit expenses within budget

Work with sound stage lead(s), art/theme camp lead(s), decor, door etc to determine power requirements
Rent power equipment required, and ensure equipment returned
Organize volunteers for set up and tear down of power equipment
Create power map
Create or facilitate barriers and structures to contain/limit access to hazards
Create map or required safety fencing in relation to hazards
Track and submit expenses within budget

Use theme as inspiration to design an event image for promotion, signage, stickers and decor
Create wayfinding plan for venue – consider traffic flow through venue, emergency plans, visibility of signage and attendee behaviour
Liaise with all team leads to collect signage requests
Source and create signs for the space (with volunteers), source signs/entrance banners from GVIAS storage
Create site map in collaboration with Placement team leads
Oversee and lead signage set up and strike in venue
Design sticker (if any)
Track and submit sign expenses within budget

Liaise with producer(s), decor, signage, and other leads as to what needed from GVIAS storage and/or other locations
Schedule pick-ups and drop-offs
Truck rental and return
Organize group of volunteers to load and unload items from GVIAS locker to venue (pre and post event)

Organize and manage volunteer call outs/volunteer survey/ VOME
Liaise with all team leads re use of VOME and how to enter volunteer shifts etc
Administer general event volunteer groups for set up and tear down
Check all general volunteers in on event day, distribute them to team leads
Organize volunteer food for set up day(s) (book catering, arrange coffee, utensils, plates, cups, etc.)
Track and submit expenses within budget allotted by producers

Dustcovery Team Lead Role Descriptions